PD Scheduler privacy notice

PD Scheduler is an invitation-only scheduling app for department staff. The department administers its roster and employee records. Contact your department scheduler for questions about access, corrections, retention or removal.

Information used

The app uses your sign-in email, name, unit and role to identify your account. Your profile can include a photo, rank, badge, contact information, emergency contact, service dates, certifications and availability. Scheduling records include shifts, requests and reasons, balances, actual hours, approvals and payroll history. The app also stores conversations, reactions, read receipts, event assignments and files you choose to upload.

Who can see it

Signed-in colleagues can see the department calendar, including leave codes and approved overtime. Your leave balance, private requests and compensation choice have narrower access. Authorized administrators can manage staff records and audit changes. Secretaries can manage time banks and opt into payroll reports. Chat messages and files are restricted to conversation members. Someone you invite to a discussion can read its history.

Delivery and storage

The shared service uses Supabase for sign-in, records and private files. Enabling alerts registers a device token or a browser push subscription with the scheduler. Browser alerts display a generic update and open the signed-in account for details. Expo and the Apple or Google notification service handle delivery. Depending on your phone settings, the notification text can appear on your lock screen. Configured email alerts and payroll reports use the department’s email delivery provider.

The phone keeps schedule data, pending leave submissions and recently opened chats for offline use. Saved chat text is encrypted with a key held by the operating system. The device handles Face ID or fingerprint verification. The scheduler receives the unlock result.

Retention and account access

Administrators can set chat retention to 90 days, one year or indefinite. Offline copies refresh when the phone reconnects. Operational records, audit entries, exports and backups follow the department’s retention arrangements. Staff can update notification preferences in Settings. Contact the department administrator to review a record, report an incorrect assignment or request account removal.